NOTICE OF SELECTION FOR THE RECRUITMENT OF SENIOR MANAGEMENT ASSISTANT STAFF
1. INTRODUCTION
CONSAP – Concessionaria Servizi Assicurativi Pubblici SpA – is announcing a selection process for the hiring of one Senior Management Assistant on a permanent contract in accordance with the ANIA National Collective Bargaining Agreement.
The candidate will support senior management in managing and coordinating institutional, organizational, and interpersonal activities, operating with a high degree of autonomy, responsibility, confidentiality, and the ability to prioritize. Specifically, the candidate will oversee senior management support activities, facilitating coordination with various corporate functions and managing relationships with internal and external stakeholders, including institutional stakeholders, ensuring timely, accurate, and confidential information management.
The workplace is in Rome.
The annual gross salary will be defined on the basis of the ANIA CCNL – 6th Framework salary level, with an entry-level RAL of €58,362.33.
For its activities, CONSAP avails itself of the support of PRAXI SpA.
2. MAIN RESPONSIBILITIES
The sought profile will be responsible for:
- Independently manage and coordinate the company's top management agenda, ensuring effective scheduling of appointments, meetings, institutional gatherings, and commitments, including prioritizing them;
- Oversee the organization of meetings, gatherings and institutional events, coordinating the organizational aspects and preparing the necessary documentation and materials;
- Ensure the management of relationships and discussions with corporate structures, corporate bodies, institutions, organizations, companies, and other external stakeholders, within the scope of their respective activities;
- Prepare, review, and coordinate correspondence, communications, presentations, documents, and materials intended for senior management, ensuring accuracy, completeness, and consistency;
- Prepare, where requested, minutes, notes, briefings, reports, and summaries to support the decisions and activities of the Top Management;
- Oversee and facilitate information flows between top management, the various organizational functions, and external stakeholders, ensuring timely and correct information processing;
- Filter and manage communications addressed to top management, identifying priorities, urgencies, and correct routing;
- Monitor deadlines, obligations, and activities of interest to the Top Management, ensuring timely compliance and providing the necessary organizational support;
- Ensure maximum confidentiality and discretion in the handling of confidential or sensitive information, documents, and discussions.
3. REQUIREMENTS FOR PARTICIPATION IN THE SELECTION PROCEDURE
Candidates will be admitted to the selection process after verifying that they possess the following MINIMUM PROFESSIONAL AND TRAINING REQUIREMENTS FOR THE ROLE declared in the APPLICATION FORM :
• Secondary school diploma (five years) with a linguistic focus, obtained from a state or legally recognized institution, or equivalent qualification pursuant to current legislation;
• At least 10 years of professional experience (not necessarily continuous) in the following roles: management assistance; management secretarial work; assistance to corporate bodies; organizational and management support to managers, general managers, CEOs, presidents, or other members of the company's top management. Experience must be demonstrated by employment contracts, professional assignments, or other formally documented relationships. Greater years of experience in the role will be considered an advantage.
Candidates admitted to the selection will have the opportunity to declare and, during the selection test, to document, the possession of the following PREFERENTIAL REQUIREMENTS :
• Have at least two years of experience (even if not continuous) in managing relationships with senior and/or institutional stakeholders and coordinating high-level operational activities. Experience must be demonstrated by employment contracts, professional assignments, or other formally documented relationships;
• Have at least two years of experience (even if not continuous) in operational support to Boards of Directors, Boards of Statutory Auditors, Supervisory Bodies, or other governance bodies, including preparing documentation, taking minutes of meetings, and monitoring subsequent activities. Experience must be demonstrated by employment contracts, professional assignments, or other formally documented relationships.
Candidates admitted to the selection will be evaluated on the basis of their possession of the following GENERAL REQUIREMENTS :
1) Results orientation supported by strong organizational, planning and coordination skills;
2) High level of autonomy in managing activities and priorities, demonstrating significant analytical and synthesis skills;
3) Excellent communication and interpersonal skills, even with senior and institutional level interlocutors;
4) High confidentiality, discretion and reliability;
5) Problem solving and ability to operate effectively even in situations characterized by urgency or particular complexity;
6) Flexibility and adaptability;
• Ability to simultaneously manage complex tasks, deadlines and priorities;
• Ability to analyze, summarize and prepare documentation to support the Summit;
• Precision and particular attention to quality and details;
• Ability to promote coordination and fluidity of information flows between the various company structures;
• Good knowledge of the English language;
• Good knowledge of the main IT tools and the Microsoft Office package.
4. HOW TO SUBMIT THE APPLICATION TO PARTICIPATE IN THE SELECTION
Applications for the selection must be submitted exclusively through the following link
SENIOR MANAGEMENT ASSISTANT attaching the APPLICATION FORM to download and complete.
In the APPLICATION TO PARTICIPATE, candidates must declare - under penalty of exclusion - that they possess the following requirements:
• Be an Italian citizen or a citizen of another member state of the European Union or, if a citizen of a non-European Union country, be in possession of the requirements set by current legislation to reside and carry out work activities in Italy;
• Enjoy civil and political rights, as provided for by applicable legislation;
• Not having been subjected to definitive criminal convictions or definitive security or prevention measures that may constitute an impediment to the establishment and/or maintenance of the employment relationship, from a fiduciary perspective;
• Not have any ongoing restrictive measures on freedom of movement and travel;
• Not have any pending criminal proceedings against you that could constitute an impediment to the establishment and/or maintenance of the employment relationship, from a fiduciary perspective;
• Physical suitability for the professional job to be performed and for the specific tasks to be carried out;
• Possess an adequate knowledge of the Italian language, compatible with the performance of the tasks required by the professional profile being selected;
• Educational qualification ( MINIMUM PROFESSIONAL AND TRAINING REQUIREMENT FOR THE ROLE );
• Professional experience ( MINIMUM PROFESSIONAL AND EDUCATIONAL REQUIREMENTS FOR THE ROLE ).
The requirements must be met by the application deadline and maintained throughout the duration of the employment contract. Failure to meet even one of the aforementioned admission requirements will result in exclusion from the selection process.
In the APPLICATION, candidates may declare, if able, that they meet the PREFERENTIAL REQUIREMENTS required for the position. Any such declarations must be supported by appropriate documentation to be presented during the selection process.
All applications complete with the following will be admitted to the first selection phase (see point 5 below):
• APPLICATION FOR PARTICIPATION
• COPY OF A VALID IDENTIFICATION DOCUMENT (IDENTITY CARD OR PASSPORT)
• CURRICULUM VITAE (CV) written in Italian
Applications may be modified at any time up until the deadline. Only applications with the most recent submission date/time will be considered.
Applications for the selection must be sent no later than 12.00 on 13 November 2026 .
PRAXI and CONSAP assume no responsibility for failure to receive applications due to events and circumstances attributable to third parties, fortuitous events or force majeure.
5. SELECTION PROCESS
The selection process is divided into the following phases:
Phase 1: PRAXI, through the analysis of the Application and the Curriculum Vitae, will proceed to verify - under penalty of exclusion - the possession of all the MINIMUM PROFESSIONAL AND TRAINING REQUIREMENTS FOR THE ROLE .
Phase 2: All candidates who pass Phase 1 of the selection process will receive an email invitation (with date and time) to the address provided on their CV to attend the selection test, which will take place at the PRAXI offices in Rome (located at Via Bissolati, 20). The email will also include a pre-work document that candidates must download, complete, and return to the sender's email address before the scheduled appointment. This document will allow candidates to describe their professional experience.
Phase 3: On the date and time communicated in the email, we will first verify whether candidates possess any PREFERENTIAL REQUIREMENTS declared.
For each preferential requirement possessed, the following will be awarded:
• 0 points: requirement not met;
• 3 points: requirement met.
Immediately afterwards, the candidates will take a selection test consisting of an interview during which the following GENERAL REQUIREMENTS will be observed:
1. Results orientation supported by strong organizational, planning and coordination skills
2. High level of autonomy in managing activities and priorities, demonstrating significant analytical and synthesis skills
3. Excellent communication and interpersonal skills, even with senior and institutional level interlocutors
4. High confidentiality, discretion and reliability
5. Problem solving and ability to operate effectively even in situations characterized by urgency or particular complexity
6. Flexibility and adaptability
For each requirement, the consultant in charge of the selection test will assign a score, on a scale of 0 to 4, corresponding to the level of possession of the requirement by the candidates.
Each general requirement will be evaluated according to the following scale:
• 0 points: skill not assessable;
• 1 point: insufficient level;
• 2 points: fair level;
• 3 points: good level;
• 4 points: excellent level.
Candidates will therefore be able to achieve a maximum overall score of 30 points :
• PREFERENTIAL REQUIREMENTS (maximum 6 points)
• GENERAL REQUIREMENTS (maximum 24 points)
Candidates who fail to attend the PRAXI selection test without a valid reason will be considered to have withdrawn. If they provide a valid and proven reason, they may re-attend the next call, which will take place no later than 10 days after the original invitation.
Phase 4: Candidates who have passed the selection test and achieved a score of at least 21/30 (adding the scores of the PREFERENTIAL REQUIREMENTS and the GENERAL REQUIREMENTS assessed) will be declared "SUITABLE" and placed, in decreasing order of score, on a shortlist that will be sent to the Commission appointed by CONSAP.
Phase 5: Candidates who have been declared "SUITABLE" will subsequently be called by the CONSAP Evaluation Committee for an interview aimed at verifying their possession of the attitudinal and professional requirements required for the positions to be filled.
Candidates who fail to attend the CONSAP invitation without a valid reason will be considered to have withdrawn. If they provide a valid and proven reason, they may re-attend the next call, which will take place no later than 10 days after the original invitation.
6. CAUSES FOR EXCLUSION FROM THE SELECTION
CONSAP and PRAXI reserve the right to verify at any time that candidates actually meet the requirements set out in this notice, as well as the declared qualifications, by requesting the necessary documentation, or to directly verify such qualifications.
CONSAP and PRAXI may, at any time, exclude candidates in the event of:
• Lack of requirements;
• application for participation not received within the deadline and/or not submitted according to the procedures set out in chapter 4 of this notice;
• Falsehood of the declarations made;
• Behaviours contrary to the provisions of the CONSAP Code of Ethics manifested during the selection process.
7. PROCESSING OF PERSONAL DATA
PRAXI processes the data collected throughout the selection process in compliance with current legislation. The website www.praxi.praxi provides information on the processing of personal data pursuant to European Regulation No. 679/2016 (GDPR).
8. SAFEGUARD CLAUSES
CONSAP reserves the right to extend, modify, or revoke this notice in whole or in part at any time during the selection procedure referred to in this notice in the event of:
• A number of applications submitted deemed insufficient;
• New organizational or economic needs of the company that require the suspension/cancellation of planned and currently approved placements.
For information regarding this selection notice and to submit your application, please write to: selezione.consap@praxi.praxi
Ref. SP99010
Disclaimer:
PRAXI SpA (MLPS Authorization 13/I/0003868/03.04) believes that diversity and inclusion are key elements for the success and sustainability of organizations. We are committed to creating an inclusive work environment that promotes equal opportunity and respects the diversity of backgrounds, experiences, and opinions of our employees, partners, and customers.
We are committed to ensuring that all stages of the recruitment and selection process are conducted fairly and transparently, based solely on the skills, qualifications, and experience of applicants. Furthermore, we are committed to using neutral and inclusive language in our communications to avoid any form of gender discrimination or bias.
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